WINDSOR CUSD #1†††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††† 7:340





7:340 Student Records 1











School student records are confidential. Information from them shall not be released other than as provided by law. 2 A school student record is any writing or other recorded information concerning a student and by which a student may be identified individually that is maintained by a school or at its direction by a school employee, regardless of how or where the information is stored, except as provided in State or federal law as summarized below: 3 Upon request, the district disclosesschool student records without consentto officials of another school in which a student has enrolled or intends to enroll, as well as to any person as specificallyrequired by State or Federal law.






1. Records kept in a staff memberís sole possession.






2. Records maintained by law enforcement officers working in the school.






3. Video and other electronic recordings (including without limitation, electronic recordings made on school buses 4) that are created in part for law enforcement, security, or safety reasons or purposes. The content of these recordings may become part of a school student record to the extent school officials create, use, and maintain this content, or it becomes available to them by law enforcement officials, for disciplinary or special education purposes regarding a particular student.






4. Any information, either written or oral, received from law enforcement officials concerning a student less than the age of 17 years who has been arrested or taken into custody. 5










State and federal law grants students and parents/guardians certain rights, including the right to inspect, copy, and challenge school student records. The information contained in school student records shall be kept current, accurate, clear, and relevant. All information maintained concerning a student receiving special education services shall be directly related to the provision of services to that child. 6 The District may release directory information as permitted by law, but a parent/guardian shall have the right to object to the release of information regarding his or her child. 7 However, the District will comply with an ex parte court order requiring it to permit the U.S. Attorney General or designee to have access to a studentís school records without notice to, or the consent of, the studentís parent/guardian. 8










The Superintendent shall fully implement this policy and designate an official records custodian for each school who shall maintain and protect the confidentiality of school student records, inform staff members of this policy, and inform students and their parents/guardians of their rights regarding school student records. 9










Student Biometric Information Collection 10










The Superintendent or designee may recommend a student biometric information collection system solely for the purposes of identification and fraud prevention. 11 Such recommendation shall be consistent with budget requirements and in compliance with State law. Biometric information means any information that is collected through an identification process for individuals based on their unique behavioral or physiological characteristics, including fingerprint, hand geometry, voice, or facial recognition or iris or retinal scans.










Before collecting student biometric information, the District shall obtain written permission from the person having legal custody 12 or the student (if over the age of 18). 13 Upon a studentís 18th birthday, the District shall obtain written permission from the student to collect student biometric information. 14 Failure to provide written consent to collect biometric information shall not be the basis for refusal of any services otherwise available to a student.










All collected biometric information shall be stored and transmitted in a manner that protects it from disclosure. Sale, lease, or other disclosure of biometric information to another person or entity is strictly prohibited. 15










The District will discontinue use of a studentís biometric information and destroy all collected biometric information within 30 days after: (1) the student graduates or withdraws from the School District, or (2) the District receives a written request to discontinue use of biometric information from the person having legal custody of the student or the student (if over the age of 18). 16 Requests to discontinue using a studentís biometric information shall be forwarded to the Superintendent or designee.










The Superintendent or designee shall develop procedures to implement this policy consistent with State and federal law. 17





7:340-AP1Administrative procedure School Student Records.

The procedure, Legal References, and footnotes are updated in response to the following:

1. Illinois Marriage and Dissolution of Marriage Act ( Act) 750ILCS 5/ amended by P. A. 99-90, eff.1-1-2016. Changes include the discussion of above in 7:340, Student Records, along with a new Section K. Parenting Plans.

2. Recent updates to rule 23 . Ill. Admin Code s1.442©, addressing the State CommendationToward Biliteracy.

3. Recent updatesto rule 23 Ill. Admin Code $375.10: and

4. Subscriber feedback as discussedin 7:340, Student Records above.


This procedure has a new Introduction. ďThis procedure implements policy 7:340, Student Records. Itcontains a Table of Contents and lettered Sections.í Also two subheads are added.


7:340-AP1, E1 Exhibit- Notice to Parents/ Guardians and Students of Their Rights Concerning a Studentís School Records.

The exibit is updated where necessary for the reasons discussed above in 7:340- AP1/, Administrative procedure- School Student Records.














Chicago Tribune Co. v. Chicago Bd. of Ed., 773 N.E.2d 674 (Ill.App.1, 2002).






Owasso I.S.D. No. I-011 v. Falvo, 122 S.Ct. 934 (2002).






Family Educational Rights and Privacy Act, 20 U.S.C. ß1232g34 C.F.R. Part 99.






Children's Privacy Protection and Parental Empowerment Act, 325 ILCS 17/.






105 ILCS 5/10-20.21b20.37 and 20.405/14-1.01 et seq. and 10/.






50 ILCS 205/7.






23 Ill.Admin.Code ßß226 and 375.
















5:100 (Staff Development Program)






5:130 (Responsibilities Concerning Internal Information)






7:15 (Student and Family Privacy Rights)






7:220 (Bus Conduct)
















7:15-E (Notification to Parents of Family Privacy Rights)






7:340-AP1 (School Student Records)






7:340-AP1, E1 (Notice to Parents/Guardians and Students of Their Rights Concerning a Studentís School Records)






7:340-AP1, E3 (Letter to Parents Concerning Military Recruiters and Postsecondary Institutions Receiving Student Directory Information)






7:340-AP2 (Storage and Destruction of School Student Records)






7:340-AP2, E1 (Schedule for Destruction of School Student Records)










Policy last updated - July, 2013










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